Privacy Policy

Practically Organized, LLC (doing business as Practically Organized, Nicole Holtman Coaching) (“we,” “us,” or “our“), operates ​https://www.itspracticallyorganized.com​ (the “site”). This page informs you of our policies regarding the collection, use and disclosure of Personal Information we receive from users of the Site.

We use your Personal Information only for providing services and/or use of this the site. By using the site and/or services, you consent to the collection and processing of your personal information in accordance with this policy.

We are committed to safeguarding your privacy. Contact us at if you have any questions or problems regarding the use of your personal information and we will gladly assist you.

TABLE OF CONTENTS

  1. Definitions used is this policy
  2. Data protection principles we follow
  3. Information we collect
  4. How we process your information
  5. Do we share your personal information
  6. How we keep your information safe
  7. Your privacy rights
  8. Controls and information about cookies
  9. Our contact information

 

DEFINITIONS

Personal Information – any information relating to an identified or identifiable natural person.

Processing – any operation or set of operations which is performed on Personal Data or on sets of personal information.

Data subject – a natural person whose Personal Data is being Processed.

Children – a natural person under 18 years of age.

We/us (either capitalized or not) – Practically Organized, LLC. and its employees.

 

DATA PROTECTION PRINCIPLES

We promise to follow the following data protection principles:

  • Processing is lawful, fair, transparent. Our processing activities have lawful grounds. We always consider your rights before processing personal information. We will provide you information regarding processing upon request.
  • Processing is limited to the purpose. Our processing activities fit the purpose for which personal information was gathered.
  • Processing is done with minimal data. We only gather and process the minimal amount of personal information required for any purpose.
  • Processing is limited with a time period. We will not store your personal data for longer than needed.
  • We will do our best to ensure the accuracy of information.
  • We will do our best to ensure the integrity and confidentiality of information.

 

INFORMATION WE COLLECT

Personal information you disclose to us

The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following: names, phone numbers, email addresses, mailing addresses, contact preferences and billing addresses etc. This information is necessary for delivering you a product/service or to enhance your customer experience with us. We save the information you provide us in order for you to comment or perform other activities on the website. 

While using our Site, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include but is not
limited to your name (“Personal Information”).

Information automatically collected

Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our site or use our services.

We automatically collect certain information when you visit, use, or navigate the site or use our services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our site and/or our services, and other technical information. This information is primarily needed to maintain the security and operation of our site and/or our services, and for our internal analytics and reporting purposes.

 

Information from our partners

We gather information from our trusted partners with confirmation that they have legal grounds to share that information with us. This is either information you have provided them directly with or that they have gathered about you on other legal grounds. See the list of our partners here. 

 

Publicly available information

We might gather information about you that is publicly available.

 

HOW WE PROCESS YOUR INFORMATION

We use your personal information in order to:

  • provide our service to you. This includes registering your account; providing you with other products and services that you have requested; providing you with promotional items at your request and communicating with you in relation to those products and services; communicating and interacting with you; and notifying you of changes to any services;
  • enhance your customer experience;
  • fulfill an obligation under law or contract.

We use your personal information on legitimate grounds and/or with your Consent.

On the grounds of entering into a contract or fulfilling contractual obligations, we process your personal information for the following purposes:

  • to identify you;
  • to provide you a service or to send/offer you a product;
  • to communicate either for sales or invoicing;

On the ground of legitimate interest, we may process your personal information for the following purposes:

  • to send you personalized offers (from us and/or our carefully selected partners);
  • to administer and analyze our client base (purchasing behavior and history) in order to improve the quality, variety, and availability of products/services offered/provided;
  • to conduct questionnaires concerning client satisfaction.

As long as you have not informed us otherwise, we consider offering you products/services that are similar or same to your purchasing history/browsing behavior to be our legitimate interest.

With your consent, we may process your personal information for the following purposes:

  • to send you newsletters and campaign offers (from us and/or our carefully selected partners);
  • for other purposes we have asked your consent for;

We process your personal information in order to fulfill obligation rising from law and/or use your personal information for options provided by law. We reserve the right to anonymize personal information gathered and to use any such data. We will use data outside the scope of this policy only when it is anonymized. We save your billing information and other information gathered about you for as long as needed for accounting purposes or other obligations deriving from law.

We might process your personal information for additional purposes that are not mentioned here, but that are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:

  • the link between purposes, context, and nature of personal information is suitable for further processing;
  • the further processing would not harm your interests, and
  • there would be appropriate safeguard for processing.

We will inform you of any further processing and purposes.

 

DO WE SHARE YOUR PERSONAL INFORMATION

We do not share your personal information with strangers. Personal information about you is, in some cases, provided to our trusted partners in order to either make providing the service to you possible or to enhance your customer experience. 

We may need to share your personal information in the following situations:

  • Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
  • We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.
  • Business Partners. We may share your information with our business partners to offer you certain products, services, or promotions.

We share your information necessary to process your payment if you make purchases, such as your payment instrument number, and the security code associated with your payment instrument. All payment information is stored by Dubsado, Square and Quickbooks Intuit. Other connected partners include Mailchimp and flodesk.

 

HOW WE KEEP YOUR INFORMATION SAFE

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. We use safe protocols for communication and transferring data (such as HTTPS). We use anonymizing and pseudonymizing where suitable. We monitor our systems for possible vulnerabilities and attacks. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk.

However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.

If you have an account with us, note that you have to keep your username and password secret.

We do not knowingly collect data from or market to children under 18 years of age.

 

YOUR PRIVACY RIGHTS

In some regions, such as the European Economic Area (EEA), United Kingdom (UK), Switzerland, and Canada, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time.

The Data Subject has the following rights:

  1. Right to information – meaning you have to right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
  2. Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
  3. Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
  4. Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.
  5. Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
  6. Right to object to processing – meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
  7. Right to object to automated Processing – meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
  8. Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
  9. Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please contact us.
  10. Right for the help of supervisory authority – meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
  11. Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data.

 

 

CONTROLS AND INFORMATION ABOUT COOKIES

We use cookies and/or similar technologies to analyze customer behavior, administer the website, track users’ movements, and to collect information about users. This is done in order to personalize and enhance your experience with us.

A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.

We use cookies for the following purposes:

  • Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
  • Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalized features possible. For example, they might remember your name and e-mail in comment forms so you don’t have to re-enter this information the next time you comment.
  • Analytics cookies – these cookies are used to track the use and performance of our website and services.

You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as optout.aboutads.info or youronlinechoices.com. For more information about cookies, visit allaboutcookies.org.

We use Google Analytics to measure traffic on our website. Google has its own Privacy Policy which you can review here. If you’d like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.

 

 

OUR CONTACT INFORMATION

If you have questions or comments about this policy, you may email Nicole Holtman at nicole@itspracticallyorganized.com.

 

CHANGES TO THIS PRIVACY POLICY

We reserve the right to make changes to this privacy policy.

Last update was made 2/27/2024.